Calendar file sharing

To open a shared calendar from the sharing invitation, select Accept to open the shared calendar, and then you will see the shared calendar on the left pane under Other Calendar and the events on the right pane.

This problem occurs when the person who shared the calendar with you is running a later version of Outlook. In the invitation, notice whether Microsoft Exchange appears before the shared calendar name, as in the following screenshot.

If Microsoft Exchange appears before the shared calendar name, this typically indicates that the shared calendar is an Outlook default calendar. To open it, follow these steps:. In the Open Other User's Folder dialog box, type the name of the user who shares the calendar with you in the Name box.

In the Folder type box, select the type of shared calendar, and then select OK. If Microsoft Exchange does not appear before the shared calendar name, this typically indicates that the shared calendar is not an Outlook default calendar. In this situation, first add the user's Exchange mailbox to your Outlook profile.

In the E-mail Accounts dialog box, select the E-mail tab, select your Exchange Server account, and then select Change. In the Microsoft Exchange dialog box, select the Advanced tab, and then select Add. In the Add Mailbox dialog box, type the name of the person who shares the calendar with you, and then select OK. On the navigation pane, expand Mailbox - UserNameOfFolderOwner , and then select the calendar that the user shared with you.

If you cannot expand the mailbox, see the Cannot expand the mailbox of another person section of this guide for the workaround. To work around this problem, ask the person who shared the calendar with you to grant you the Reviewer permission for his or her mailbox. The following steps are performed on the computer of the person who shared the calendar with you. In Outlook or Outlook , right-click your email address at the top of the folder list, and then select Folder Permissions. In the Add Users dialog box, specify the user with whom you want to share the calendar, select Add , and then select OK.

In the Name list, select the name of the user whom you added, select Reviewer in the Permission Level box, and then select OK. Ask the person who shared the calendar with you to perform the following steps on his or her computer. In Outlook , Outlook or Outlook , right-click the calendar you want to share, select Share , and then select Calendar Permissions.

In Outlook , right-click the shared calendar, and then select Change Sharing Permissions. If the Change Sharing Permissions is grayed out or unavailable, you might be using an internet calendar managed by third-party services, such as Gmail, Yahoo or AOL. Although you can modify most Internet calendars, calendar permissions are not supported.

It is also possible that your organization restricts access to sharing permissions in your account for security purposes. In this case, contact your system administrator for help. On the Permissions tab, select the user for whom you want to grant the permission. In Outlook on the Web or Outlook Web App, select on the left top corner or the bottom in the left pane to open the calendar.

Right-click the calendar you want to share to others, and then select Sharing Permissions. Next, follow the instructions in Sharing your calendar in Outlook on the web.

If you would like to share an Outlook calendar to other people rather than open a shared calendar from others in Outlook or Outlook , check Share an Outlook calendar with other people. If you would like to share an Outlook calendar to other people rather than open a shared calendar from others in Outlook for Mac, see Share your calendar in Outlook for Mac. In the Search box, type the name of the person who has granted you access to their calendar, and press Enter.

The shared calendar appears on the left navigation pane under the Shared Calendar heading, with the person's name who shared the calendar below it. Additionally, when you point to Open on the File menu, the Calendar option is unavailable. This issue occurs if the Group similar folders, such as Inboxes, from different accounts check box is selected and the Hide On My Computer folders check box is cleared in General Preferences.

Expand My Calendars to display the Exchange mailbox calendar, the On My Computer calendar, and calendars that are associated with any other accounts that are open in Outlook for Mac. If you would like to share an Outlook calendar to other people rather than open a shared calendar from others in Outlook or Outlook , please check Share an Outlook calendar with other people.

If you would like to share a Outlook calendar to other people rather than open a shared calendar from others, see Share your calendar information. We are sorry that this guide didn't solve your problem.

We recommend that you go the Microsoft Community for more help. Do you have any update for it? If my reply is helpful, please mark it as answer to close the thread. It will help other who have the similar issue. Office Office Exchange Server. Not an IT pro? Sign in. United States English. Ask a question. Quick access. Search related threads. Remove From My Forums. Asked by:. Archived Forums. It helps sharing our resources, where around people using it.

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